Out-of-the-box statuses

Statuses are used to reflect the life cycle of resources. The following table contains out-of-the-box statuses. You can also use them in your workflows.

Tip In the latest UI, in the Statuses table in the Operating Model settings:
  • You can find which asset types use a specific item by selecting the row containing the item and then clicking Used In.
  • The System Managed column in the UI indicates whether the item is provided out of the box (OOTB) and managed by Collibra. All system-managed items are OOTB, but not all OOTB items are system-managed.
    • Green check icon means that the item is OOTB.
    • Red close icon means that the item is either custom-created or an editable OOTB item.
Status Description UUID
Accepted
  • The stewards approved an asset definition.
  • The technical stewards are granting the requested access.
  • The reviewer is appointing an assignee to resolve an issue.

An asset enters the Accepted status at the end of the Approval and Simple Approval workflows.

A Data Usage asset enters the Accepted status when the approvers, who are the owners of the resources in an access request, approve the request in the Request Assets Access workflow.

An Issue asset enters the Accepted status after the stewards approve its proposed solution. At this stage of the Issue Management workflow, the reviewer either appoints an assignee or marks the issue as resolved.

 00000000-0000-0000-0000-000000005009
Access Granted The requester is granted access to the requested resources. The requester is assigned a Data Analyst Level 2 role for the newly granted resources, as the final step in the Request Assets Access workflow. 00000000-0000-0000-0000-000000005024
Approval Pending The approvers are voting for the approval of a data usage request. A Data Usage asset enters the Approval Pending status during the voting sub-process of the Request Assets Access workflow. 00000000-0000-0000-0000-000000005023
Approved The asset is reviewed and approved by the relevant stakeholders or reviewers. 00000000-0000-0000-0000-000000005025
Archived The project is closed, no longer in production, or in storage for future reference. 00000000-0000-0000-0000-000000005084
Candidate The initial status of an asset. Newly created assets have the Candidate status. 00000000-0000-0000-0000-000000005008
Deployed

The initial status of a workflow. This is a system status, and it can't be deleted.

 00000000-0000-0000-0000-000000005053
Disabled

The workflow is currently not in use. This is a system status, and it can't be deleted.

 00000000-0000-0000-0000-000000005052
Enabled

The workflow is currently active. This is a system status, and it can't be deleted.

 00000000-0000-0000-0000-000000005051
Ideation The idea is being explored or researched. 00000000-0000-0000-0000-000000005081
Implemented

The Implemented status has a different meaning depending on where it is used.

Assets integrated into the Data Catalog from sources such as Databricks initially have the Implemented status. S3-integrated assets, however, have the Candidate status. This status is also used for Review Request assets in Data Privacy.

 00000000-0000-0000-0000-000000005055
In Progress The assignee is solving the issue. This status is used in the Issue Management workflow. 00000000-0000-0000-0000-000000005019
Invalid

The reviewer rejected an issue. This is also the initial status of a Data Usage asset.

Reviewers can reject invalid issues in the Issue Management workflow. Newly created data usage requests have the Invalid status in the Request Assets Access workflow.

 00000000-0000-0000-0000-000000005022
Missing from source The asset is no longer present in the data source. 00000000-0000-0000-0000-000000005066
Monitored The release has been monitored for potential performance, reliability, or accuracy risks. 00000000-0000-0000-0000-000000005054
Monitoring The release is deployed and is being monitored for any potential performance, reliability, or accuracy risks. 00000000-0000-0000-0000-000000005083
New The initial status of an issue. Newly created issues have this status. 00000000-0000-0000-0000-000000005058

Obsolete

 The asset is no longer in use. 00000000-0000-0000-0000-000000005011
Pending The requester is providing more information about an issue. This status is used in the Issue Management workflow. 00000000-0000-0000-0000-000000005059
Rejected The approvers rejected the data usage request. This status is used in the Request Assets Access workflow. 00000000-0000-0000-0000-000000005010
Resolution Pending The reviewer is validating the assignee's solution to an issue. 00000000-0000-0000-0000-000000005056
Resolved The issue is resolved. This status is used in the Issue Management workflow. 00000000-0000-0000-0000-000000005057
Reviewed The asset is reviewed. 00000000-0000-0000-0000-000000005021
Submitted for Approval The stakeholders are verifying the proposed solution to an issue. This status is used in the Issue Management workflow. 00000000-0000-0000-0000-000000005060
Under Review
  • The stakeholders are reviewing an asset.
  • The reviewer is analyzing an issue and proposing a solution.

An asset enters the Under Review status once subject matter experts approve its definition. It remains in this status until it is accepted in the Approval workflow. In the Simple Approval workflow, there is no intermediary status.

In the Issue Management workflow, an issue enters the Under Review status after it has been submitted or rejected by stakeholders, that is, when a reviewer is analyzing the issue.

 00000000-0000-0000-0000-000000005020